EPF and ESIC Registration

EPF and ESIC Registration

Out of all the schemes and laws, the EPF and ESIC are the most sought after. In both the schemes a predefined percentage is deducted from employee’s salary and proportionate amount is added to it by employer and then aggregate amount is deposited to the account of concerned employee.. 

VJM & Associates LLP helps you with the process of PF registration and ESI registration and in the management of EPF and ESIC accounts.  We also help with timely deposits of the funds in the EPF and ESIC accounts and keeping it up to date with the recent amendments in the law regulating it.

Know More about EPF- Employees’ Provident Fund

The Employees’ Provident Fund (EPF) is a savings scheme introduced under Employees’ Provident Fund and Miscellaneous Act, 1952. It is managed by the central board of trustees consisting of the government, employer and employees; it is assisted by The Employees’ Provident Fund Organization. EPFO works under the direct jurisdiction of the government and is managed through the Ministry of Labour and Employment. 

EPF is commonly known as PF in India and is a scheme through which a portion of employee’s income is set aside for use during any emergency or post-retirement. The employer and employees deposit a certain percentage towards PF every month. The percentage of money to be deducted from the employee’s salary and percentage to be contributed by the employer is predefined under EPF Act.

  • Any organisation or factory with at least 20 employees needs to get themselves registered under EPF Scheme.
  • Establishment with less than 20 employees may get themselves voluntarily registered.
  • Liability to deduct and deposit EPF arises for all employees with wages of Less than INR 15,000 per month,
  • Employees of an organization, which are already registered under EPF Scheme, are directly eligible for getting their Provident Fund account opened from date of their joining.

There are many benefits of registering to the EPF scheme, some of these are:-


  • Amount deposited in EPF Account is a savings that can be withdrawn at any time for any purpose such as Education, Marriage, Medical emergency or same can be obtained post retirement.
  • If you withdraw the PF amount and interest on its maturity or after 5 years of completion of continuous employment, then its entire amount will be exempted from any Income tax liability.
  • If the employee leaves the organisation then he/she can withdraw 75% of the balance lying in EPF account on completion of one month of continuous unemployment. Balance 25%can be withdrawn post continuous employment period of 60 days.
  • Unlike before, EPF accounts are created and maintained completely online and The employees can have access to their EPF funds anywhere in the world with universal account number.
  • In case of death of the employee the nominee will get the PF amount and interest accumulated over the period.

Following is the list of document required for registration under EPF scheme:-

1. Establishment Details:

  • Copy of PAN Card
  • Address of the business
  • In case of factory, copy of factory licence
  • In case of start-up, startup registration certificate
  • In case of MSME, copy of MSME Registration certificate
  • Ownership Details

2. E-contact details

  • Email Id
  • Mobile Number
  • Details of Contact Person:
  • Copy of PAN
  • Designation and date of joining the establishment
  • Address and contact details

3. Details of Primary and other owners

  • Copy of PAN
  • Designation and date of joining the establishment
  • Address and contact details

4. Details of any other certificate. E.g. GST Registration, Shops and Establishment registration or any other certificate granted by government authority.

5. Details of employees covered under EPF Act

6. Details of Branches and divisions

7. Details of activities

  • NIC Code of activity (Not Mandatory)
  • Nature of work

8. Proof of Address:

  • Copy of Bank passbook/statement
  • Copy of electricity connection in the name of establishment
  • Copy of water connection in the name of establishment
  • Copy of postpaid telephone bills in the name of establishment
  • Any licence/Number/Certificate issued by government Authority

9. Agreement between employer and employee in case of voluntary coverage

To register with EPF scheme go to http://www.epfindia.gov.in/site_en/index.php

  • Register with the website by selecting “Register Establishment”.
  • Before registering, you will be provided with the instruction manual and read the details carefully.
  • For already registered users log in to the portal using your credentials- username and password. The instruction manual will appear describing the procedure followed by Digital Signature Certificate (DSC).
  • Click on “ I have read the instruction manual” and proceed to fill up all the details to register.
  • An email link and pin will be sent to your given email address and phone number, clink on the link to activate your email address and phone.
  • Upload the required documents, to get yourself registered.

At VJM associates LLP, we help you with:

  1. Obtaining registration under EPF/ESIC Act
  2. Adding, deleting or modifying records of Employees on regular basis
  3. Computation of ESIC and EPF liability and ensuring that the same is deposited within due date
  4. Filing returns under EPF and ESIC.