Maintenance of Books and Accounts Relating to Additional Place of Business by a Principal or an Auctioner

Accounts and other records - issues in respect of maintenance of books and accounts relating to additional places of business by a principal or an auctioneer for the purpose of the auction of tea, coffee, rubber, etc.

Difficulty:

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It is represented that both the principal and auctioneer may be allowed to maintained books of accounts relating to additional place of business at their principal place of business itself as difficulties being faced by a principal and an auctioneer in relation to maintaining books of accounts at each and every additional place of business related to stock of goods like tea, coffee, rubber, etc. meant for supply through an auction.

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First proviso of sec 35(1), Provided that where more than one place of business is specified in the certificate of registration, the accounts relating to each place of business shall be kept at such places of business.

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Clarification has been given as follows:

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1. They both are required to declare the warehouse where such goods are stored as their additional place of business.
2. They may maintain the books of accounts at their principal place of business itself with the intimation to jurisdictional officer.

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CIRCULAR NO.23/23/2017-GST [F.NO.349/58/2017-GST], DATED 21-12-2017

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Various communications have been received regarding the difficulties being faced by a principal and an auctioneer in relation to maintaining books of accounts at each and every additional place of business related to stock of goods like tea, coffee, rubber, etc. meant for supply through an auction. Therefore, in exercise of the powers conferred under section 168(1) of the Central Goods and Services Tax Act, 2017, for the purpose of uniformity in the implementation of the Act, it has been decided to clarify this matter.

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2. As per the first proviso of section 35(1) of the Central Goods and Services Tax Act, 2017 (hereinafter referred to as 'the CGST Act') both the principal and the auctioneer are required to maintain the books of accounts relating to their additional place(s) of business in such places. It has been represented that both the principal as well as the auctioneer may be allowed to maintain the books of accounts relating to the additional place(s) of business at their principal place of business itself.

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3. The issue has been examined. In exercise of the powers conferred under section 168(1) of the CGST Act, for the purpose of uniformity in the implementation of the Act, it is hereby clarified that—

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1. The principal and the auctioneer of tea, coffee, rubber etc. are required to declare  warehouses where such goods are stored as their additional place of business. The buyer is also required to disclose such warehouse as his additional place of business if he wants to store the goods purchased through auction in such warehouses.
2. Both the principal and the auctioneer are required to maintain the books of accounts relating to each and every place of business in that place itself as per the first proviso to sub-section (1) of section 35 of the CGST Act. However, in case difficulties are faced in maintaining the books of accounts, it is clarified that they may maintain the books of accounts relating to the additional place(s) of business at their principal place of business instead of such additional place(s).
3. Such principal or auctioneer shall intimate their jurisdictional proper officer in writing about the maintenance of books of accounts relating to additional place(s) of business at their principal place of business.
4. Further, the principal or the auctioneer shall be eligible to avail input tax credit (ITC) subject to the fulfilment of other provisions of the Act and the rules made thereunder.

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4. It is further clarified that this Circular is applicable to the supply of tea, coffee, rubber, etc. where the auctioneer claims ITC in respect of the supply made to him by the principal before the auction of such goods and the said goods are supplied only through auction.

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5. It is requested that suitable trade notices may be issued to publicize the contents of this Circular.

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6. Difficulty, if any, in implementation of the above instructions may please be brought to the notice of the Board.