After allotment of Director Identification Number (“DIN”), there are possibilities of change in director’s particulars filed with Ministry of Corporate Affairs (“MCA”). Though there are provisions about intimation of such change, but persons usually fails to make such compliance.
Therefore, for the purpose of regular updation of Director’s particulars in database of registrar, MCA has introduced concept of KYC documents filing every year. For this purpose, directors are required to file DIR 3 KYC form every year.
Rule 12A read with Rule 11(2) and (3) of The Companies (Appointment and Qualification of Directors) Rules, 2014 governs provisions related to filing of DIR-3 KYC.
This article contains details of eform DIR-3 KYC in FAQs form as follows:
E-Form DIR-3 KYC is an annual form required to be filed by directors for the purpose of updation of information with MCA.
Transitional Provisions (F.Y. 2017-18): Every Individual holding DIN on 31st March, 2018 and status of such DIN is “Approved”, is required to file DIR 3 KYC.
Subsequent period (F.Y. 2018-19): Every individual who has been allotted with DIN and who is holding DIN as on 31st March and status of such DIN is “Approved” is required to file this form.
For F.Y. 2017-18- Due date to file the form was 15th September, 2018. However, on 21st September, MCA extended such date by further 15 days, i.e., 5th October, 2018 vide MCA notification.
FY 2018-19 onwards: This form is required to be filed on or before 30th April of the immediate next financial year, i.e., directors holding DIN on 31st March, 2019 is required to be file this form by 30th April, 2019.
F.Y. 2017-18- Fee of Rs. 500 was applicable on filing of DIR-3 KYC between 21st September, 2018 till 5th October, 2018 (both days inclusive).
F.Y. 2018-19 onwards – No fee is payable for filing this form.
Non-filing of e-Form DIR-3 KYC results in deactivation of DIN. After due date, status of DIN starts appearing as “Deactivated” on MCA portal. Consequently, such director can’t sign any form for and on behalf of the company in which he is director and he also can’t form new company till the time such non-compliance continues.
Yes, in case of filing of DIR-3 KYC beyond due date, an additional fee of Rs 5,000 is required to pay.
Information to be entered in DIR-3 KYC is:
b) Director’s Name- Director’s name is to be entered as per PAN database as MCA will crosscheck these details.
c) Father’s Name- Father’s name should be same as mentioned in PAN.
d) Nationality-Persons of foreign nation will select the nationality as given in passport
e) Date of Birth
f) Income Tax PAN- Same will be verified by clicking on “Verify Income Tax PAN” button
g) Aadhar Number– Not Mandatory h) Voter’s Identity Card Number– Not Mandatory
i) Passport Number*- Not Mandatory
j) Personal Mobile Number#- Same will be verify through One Time Password (“OTP”)
k) Personal Email ID#- Same will be verify through One Time Password (“OTP”)
l) Permanent residential Address
m) Present residential Address- It is required to be enter if it is different from permanent residential address
It is mandatory to provide either Aadhar Number or Voter’s ID number or Passport Number
Different mobile number and email Id is required for every DIN.
Following documents are required to attach with e-Form DIR-3 KYC
a) Proof of permanent address. Either of following documents may serve this purpose, if they are in name of applicant:
Voter ID Card
b) PAN Card
c) Aadhar Card/Passport/Voter ID Card
Attachments to the form are to be certified by a practicing chartered accountant/company secretary/cost accountant.
Yes, e-Form DIR-3 KYC is required to be digitally signed by a practicing Chartered Accountant/Cost Accountant/Company Secretary.
Every DIN holder is required to file DIR-3 KYC where status of DIN is “Approved” as on 31st March. Disqualification is not a criteria to decide filing. Accordingly, a disqualified director is also required to file DIR-3 KYC.
Option of multiple filing or revision is not available for DIR-3 KYC.
Companies Act, 2013 does not allow holding of multiple DINs. Accordingly, any director holding multiple DINs will be first required to hold oldest DIN and surrender all latest DINs through filing of DIR-5. Subsequently, DIR-3 KYC can be filed for retained DIN.
a. Download the form DIR-3 KYC from MCA Portal
b. Enter DIN of Director and press “Pre-fill” button to enter basic information
c. Enter above discussed information
d. Attached discussed documents
e. Get e-form certified from practicing professional
f. Upload form on MCA portal. Post uploading, system will generate a SRN which can be used for future correspondence.
e. Email for approval of Form will be received on registered mail id.
Read more about all Compliance for companies registered under ROC